ࡱ> g 6bjbjVV 7Pr<r<c.+xx8Lj(_aaaaaa$)))_)_))/P;kh LK0ˇ8&!!f&L&O)%N&x : ASCRC Minutes 2/9/16 2:10 GBB 202 Call to Order Members Present: M. Boller T. Bundy, C. Chestnut, I. Crummy, E. Engebretson, J. Eglin, C. Greenfield, A. Lawrence, T. Manuel, P. Frazier, G. St. George, E. Uchimoto, G.G. Weix Ex-Officio Present: B. French, J. Hickman, N. Lindsay Members Excused: D. Coffin, B. Hillman, B. Holzworth, M. Semanoff, S. Smith, W. Smith, Minutes: The minutes from 2/2/16 were approved. Communication Chair Manuel met with ECOS to present the consent agenda and informed them of ASCRCs discussion regarding the possibility of a spring review. He sent a follow-up communication that summarized the discussion, which is similar to the information in last weeks minutes. Chair Manuel informed ASCRC that the General Education committee is working on a possible realignment to better articulate with the MUS core. It has not yet been voted on, or officially presented to ECOS. The Goal of the General Education Committee this spring is to revise Group X and Y. Professor Eglin is concerned that the revised Group X and Y may need additional revision after the re-alignment. He is concerned about the efficacy of the free standing review independent of the realignment process because the general education framework is interconnected. The proposed change to X and Y will eliminate some courses that currently satisfy more than one general education group requirement. The workgroup revising X and Y and the General Education Committee are meeting on Wednesday February 10. The General Education Committee hopes to make changes to the X & Y definitions in such a way as to limit departmental concerns about losing general education courses. It will likely plan various listening sessions and possibly an open forum to assure involvement and transparency. Anytime there is a change however; the courses involved will need to be critically evaluated. It was suggested that the course review process be extended to every 5-7 years rather than on the current 4 year cycle. This should allow for more stability in the program and be less onerous for faculty. Requirements for ֱ are according to the catalog they enter under, so any changes made to the program now would affect the 2017 cohort but not ֱ already enrolled at UM. According to Chair Manuel, professional schools would like general education courses to focus more on skills, so that ֱ learn critical thinking ability, learn to understand both sides of an issue, determine how to approach a problem and make an argument supported by evidence. Developing oral and written communication skills and math reasoning are also critical. The Graduation Appeals Committee is working to automate the submission process using UM box. Students will upload their petition and supporting materials to UM Box. Only members of the Committee will have access to the password protected storage. It is hoped the new process will be in place by next year if not sooner. The demonstration for the Degree Audit is scheduled for next week, February 16th at 2:10 p.m. Faculty Senate Chair Elect John Deboer has experience with the system and has been invited to attend. The workgroup updating the DSS appeals process is meeting this Friday. Legal Council made several comments on the draft. Legal Council is not in favor of a separate DSS review process different from other general education appeals. Business Items Registrar Hickman addressed the catalog concerns about the listing of UG courses. The issue has been resolved for the 500 and 600 level courses. The 400 level UG courses are in the queue for IT to run a process to update Banner. The course description issue regarding courses offered at both Missoula College and the main campus will be addressed through the catalog review process this March. ASCRC and the Registrars Office will notify the departments that have the same course(s) taught at both UM and MC that they need to collaborate to provide a single course description that includes scheduling information for the separate colleges. This has already been done for WRIT 101, which can be used as an example. The Registrars Office will create a report that lists the shared courses. Editorial changes to shared courses will not be made unless both departments approve. A statement may need to be added to e-Curr as well to ensure both departments approve any changes to the catalog course description of a shared course The money for the CourseLeaf catalog has been secured from IT Central. Sufficient funds are not currently available for the curriculum development component however. The total package costs between $110,000-120,000, with about half of this required for the curriculum development portion. There is also an annual fee based on headcount which the Registrars office can fund. The feedback from other universities using the system, including MSU, is very positive. The system can be customized so that the syllabus entered can be posted as required for accreditation. ASCRC strongly supports the purchase of the curriculum development portion in order to streamline curriculum review workflow and reduce errors in the process. ASCRC does not want to reconsider a spring review unless the curriculum development component of CourseLeaf is implemented. Registrar Hickman noted that new programs can be entered into the catalog for the following fall semester if received by June 1st so a spring review is possible. Course changes should be finalized before fall semester advising begins. Curriculum and Instruction has been working with the Office of International Programs on an agreement / partnership with regard to academic oversight of the Successful Study Abroad Course. The course has been changed significantly and is now proposed to be offered at the 200-level. C& I has reviewed the syllabus and the CVs of the instructors. As soon as the completed form is in e-Curr the subcommittee will review and report back to ASCRC. There are still concerns that the course is required for ֱ going on study abroad and taught by staff that are not housed in an academic unit with unit standards. The requestors may be invited back if these concerns are not addressed in the form. Chair Manuel briefly discussed the European Studies Minor with ECOS. ECOSs position is that the minor should be in compliance with the Board of Regents policy and this is an ASCRC matter. A list of minors that currently are over 30 credits was provided to ASCRC by Chair Manuel. The issue is that there is not a policy that clearly states how credits should be counted. Registrar Hickman suggested Degree Audit may be able to resolve this issue. The system was programmed in accordance to the standing graduation requirements practice. When the minors on the list were entered into degree audit he believed they were within the 30 credit limit. Registrar Hickman will search to find the history for the logic programed in degree audit to see if there was a rule on counting hours in place. The credits required for ֱ to take minors or majors depend on their preparedness and whether they have already met prerequisites. A motion was made to approve the European Minor on this basis, not counting the first year language courses, which satisfy general education and are considered a prerequisite for second year language courses. The motion failed with 4 members in favor and 6 opposed. There should be a standard way that credit requirements are counted in the catalog. ASCRC may need to create a policy to avoid future confusion. Discussion was postponed until the catalog rule is located. Director Brian French was asked by the President to provide guidance to a student who inquired about the new policy allowing out-of-state transfer ֱ to use the MUS core. He is preparing a resource document for advisors and has some questions. The new policy is not widely known and has not been advertised to ֱ. Students will need to be informed at the time of their transfer of this possible option. Presumably admissions would do this after processing the transfer credits. If the admissions evaluator cannot determine course equivalencies then the course transfers as an elective. Students transferring from a school on the quarter system apply the rounding rule as stated in the catalog. The same advanced placement table of equivalent general education courses applies to out-of-state ֱ. As stated in the catalog only ֱ transferring with 20 or more credits equivalent to the MUS Transfer Core as degree seeking ֱ at another institution prior to their initial registration at UM may choose to use the MUS Transfer Core. The policy attempts to provide out-of-state transfer ֱ with the same opportunity to complete their degree as in-state ֱ. This matches the intent of BOR policy 301.10 Part C. Normally ֱ earn AP credits while still in high school so these would not be considered degree seeking ֱ at that time. This issue will need to be clarified for advisors. Associate Provost Nathan Lindsay will contact John Cech, Deputy Commissioner, Academic & Student Affairs to see whether UMs policy is in compliance with  HYPERLINK "http://mus.edu/borpol/bor300/301-10.pdf" BOR policy 301.1. The revisions to Policy 201.75 Rubric Creation Process and Criteria were reviewed. It is now easier to understand, but the Committee is not sure whether it correctly interprets the intent of the OCHE operating guidelines. Associate Provost Nathan Lindsay will send the procedure to OCHE for input. It was noted that several unused rubrics remain in the drop down menu, such as WPA and AS (Asian Studies). The UNC rubric was used by the Undergraduate Advising Center, which now has a new name. ASCRC will request that the Registrars Office remove these. ASCRC may need to consider how many campus-only rubrics should be allowed. OCHE has now asked that reserved course numbers with a generic title be entered into the CCN course listing to show that they exist. Courses not in the CCN listing will transfer within the Montana University System, but typically only as free electives. OCHE does not want redundant counting of courses. Chair Manuel summarized his revisions to the Academic Oversight Policy document. Input will be needed from the Provost, Deans, Graduate Council, faculty and perhaps the UFA. It was suggested that programs not within academic units be included on the 7 year program review schedule as required by Board of Regents  HYPERLINK "http://mus.edu/borpol/bor300/303-3.pdf" Policy 303.3 and Associate Provost Lindsay was asked to provide a list of such programs. Initiatives such as the Global Leadership Initiative would need to be added to this list. This will provide the mechanism for review and eliminate the need for a proposed sunset clause and re-approval. Likewise the policy requires courses proposed by non-academic units to be sponsored by a department or have partnership agreements with units with academic standards that have program review. However, the curriculum committees still may need to maintain a list of these courses to assure the review is taking place. Enforcing such a policy could be problematic. Programs with courses need to be under an umbrella of an academic home and have an individual, preferably a tenure line faculty member of a unit with unit standards, assigned as the leader. The Honors College may be challenged in this regard. The list of programs in the appendix material of the proposal will be updated and may need to be audited at some point. Considering what to do about the Honors College might be a challenge. Chair Manuel asks for members to send comments and edits. 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