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Procedure on Breast Feeding Policy 701

Effective Date: 6/1/2008

Policy Page

Purpose:

This procedure allows that the services and arrangements are coordinated to insure that an employee’s decision to breastfeed and/or express milk in the workplace will be encouraged and supported by her supervisor, Human Resource Services (HRS) and all University departments.

1. Eligibility:

All staff, contract administrator, contract professional, Letter of Appointment and faculty positions are covered by this policy.

2. Definition of Adequate Facilities:

• Private room with closable door - preferably lockable (e.g., private office, unused conference room).
• Suitable/comfortable chair (preferably with available table space)
• Electrical outlet
• Access to a nearby clean, and safe water source
• Access to a refrigerator or cooler to store breast milk
• NOTE:  Toilet stalls and closets are unacceptable

Any employee who wishes to breastfeed or express milk in the workplace shall make an appointment with the Human Resource Services Wellness Coordinator to obtain information regarding the employee’s rights and responsibilities.  The employee will then initiate a request to obtain needed services and facility space by initiating one (1) of the two (2) options listed below:

1. Contact the immediate supervisor to identify suitable accommodations which meet all policy requirements.
2. The Wellness Coordinator will collaborate with the employee and supervisor to find suitable accommodations and ensure compliance with this policy.

1. Assist the employee to identify suitable space for such use, including providing privacy, lighting, and electricity needs.  Private space does not need to be fully enclosed or permanent, but must be readily available during the time the employee needs the space.  Toilet stalls are not suitable spaces for such a purpose. 
2. Ensure that there is a convenient facility for milk storage. If a departmental refrigerator is provided, employee must insure that containers are well-marked.  
3. Ensure that the employee(s) know(s) their legal right to a discriminatory-free employment setting due to their decision to breastfeed or express milk in the workplace.
4. Coordinate support services with the Wellness Coordinator to find a suitable breast pumping space if unable to create an appropriate plan within relatively close proximity to employee’s workspace.
5. Provide reasonable unpaid break time each day or make reasonable accommodations for flexible work schedules for employees wishing to breastfeed or express breast milk. 

1. Contact the Wellness Coordinator to obtain information regarding services and programs that support a decision to breastfeed or express milk in the workplace.
2. Coordinate a plan as early as possible with immediate supervisor to confirm a plan on how to insure that adequate services and facilities are available to support the decision to breastfeed or express milk in the workplace. 
3. If needed, contact the Wellness Coordinator for support and advice on finding a suitable breastfeeding or pumping location within the department or somewhere else on campus.  The Wellness Coordinator can arrange for a small refrigerator (if available) and assist or intervene to work with the employee’s supervisor and address any problems or concerns that surface anytime.  The Wellness Coordinator will communicate with the Associate Vice President for Human Resource Services to resolve challenging situations.