Procedure for Extra Compensation for Faculty Members and Contract Professionals Policy (803)
Effective Date: N/A
Consideration for extra compensation begins in conversation between the facultymember/contract professional and the supervisor (usually department chair, dean, director, or vice president). In the case of continuing education, the conversation might be initiated with appropriate staff in the School of Extended and Lifelong Learning, and then proceed to the appropriate administrative authority. Extra compensation for work performed on federally supported contracts and cooperative agreements is limited by proscriptions in Federal Circular A-21. For federally funded activity there are very few cases when extra compensation is allowed.
- If it is agreed that extra compensation will be requested, a Request for Personnel Transaction (RPT) form from Human Resource Services is prepared, signed and submitted to the next higher authority (usually dean or vice president). The duties and timeliness of justification for extra compensation need to be specific—what specifically is to be done, when is it to be done, how does it affect regular duties, and why extra compensation appropriate for the case need to be articulated.
- All requests for extra compensation need to be supported by a dean, director, or vice president, as appropriate.
- All requests for extra compensation must be submitted to either the Provost or Vice President for Research and Creative Scholarship (VPR&CS) at least 10 working days prior to commencing the work, except in cases of emergency such as filling in due to illness or death of a colleague or other emergency situation, and then the request must be submitted as soon as possible after commencement of the work. Failure to submit the request to the Provost or VPR&CS at least 10 working days prior to the commencement of work likely will lead to disapproval of the request, except for emergency cases. Requests that do not fit the purpose of extra compensation or that exceed 20% of academic or fiscal year base salary (academic or contract professional base salary and collectively for all requests for an individual faculty member/contract professional in an academic or fiscal year, as appropriate) will be denied.
- Upon approval by either the Provost or VPR&CS, as appropriate, the work may commence.