Administration Types
There are two levels of administrative permissions in the Employee Database. Please note that you can have admin permissions for only ONE group (one school or one department) at a time.
School Admins
School Admin's have access to all Department employee lists within a School. When you log in, you will see a list of departments within your unit.
Department Admins
This is a more common level of admin permissions for department-level employee lists. When you log in, you will see a list of employees in your Department.
For security reasons, the number of administrators in the Employee Database is limited. Students will not be granted administrative permissions without prior approval.
Administrator permissions include managing users:
- Assigning users to departments
- Removing users from departments
- Editing user profiles
NOTE: It is important to respect that user profile information generates a public profile. Please avoid editing a user's profile. Instead, encourage users to manage their own profile information.
Employee Types
Faculty, staff, and graduate Ñý¼§Ö±²¥ are added to the Employee Database by Web Technology Services. To request that someone be added to the database, send your request to: webhelp@mso.umt.edu.
A NetID is required for this process.
Faculty, staff and graduate Ñý¼§Ö±²¥ are added to their particular Schools or Departments by that unit's administrator, and will need to be given an employee type.
Employee types include:
- Professor
- Associate Professor
- Assistant Professor
- Lecturer
- Adjunct
- Research Faculty
- Emeritus
- Affiliate
- Staff
- Student
- Post-Doc
Advanced
The following options are available to those with administrative permissions, but they are usually only necessary for web staff configuring people lists on websites.
Please do not add special tags unless you are certain they are being used in EDB block configurations on a website.
Managing Users
Getting Started
The employee Database uses NetID authentication. Users can only be added to the Database using a NetID.
After users are added to the Database, they must be assigned to a Department within a School.
View Department
- Department Admin's: You will see your department list when you log in.
- School Admin's: To view people in a particular department within your School, click on View Department to the right of the department name.
Notes
- It is important to assign Faculty Types accurately as these types are used to organize people on websites, including faculty lists in the online Catalog.
- Users can be added to more than one department and assigned different Types for each department.
Add a User to a Department
To add a user to a department, select Add People from the menu to the left of the employee list.
Remove a User
To remove a user from a departmental listing, go to the department employee list.
Click Remove to the far right of the user name.
This will remove the user from the department list, but not from the Employee Database.
Note: It is easy to add and remove adjunct instructors from departmental lists as necessary because they remain in the Employee Database.